Payroll coordination

Restaurant payroll coordination with a clear client approval gate

BOHO assembles the inputs, reconciles them, and flags what needs a decision. Your named approver signs off. Only then is anything submitted.

Book a payroll fit call

Payroll is coordinated through your approved payroll platform. Your restaurant remains the employer of record and funds its own payroll.

The cycle

What happens between one pay date and the next

The same five steps every cycle. Predictability is the product — an exception process that only works when someone remembers to run it is not a process.

Inputs assembled

Hours pulled from timekeeping, declared tips reconciled against POS and card records, tip-pool distributions applied, rate and role changes picked up from the date they took effect, new hires and terminations added.

Exceptions surfaced

A missing clock-out, an employee under the tip-credit floor for the period, a new hire whose paperwork is incomplete, an unexpected overtime spike. Raised as specific questions while there is still time to answer them.

Review sent to your approver

A summary with enough detail to actually be checked — not a total to rubber-stamp. Exceptions are called out at the top rather than buried in a register.

You approve

Your named approver signs off, or sends corrections back. Nothing moves until that happens.

Submitted and recorded

The approved run is submitted through your approved payroll platform, and the cycle's records are filed where they can be found later.

The approval gate is not waivable. Your restaurant remains the employer of record and approves payroll and employment decisions. BOHO is not a PEO, a staffing agency, or legal counsel. See the full responsibility split.

Included

What payroll coordination covers

Tipped payroll inputs

Declared tips, tip pools and shares, tip-credit tracking, and staff working multiple roles at different rates in the same period.

The payroll calendar

Published cutoffs, reminders before each one, and a clear statement of what happens to a change that arrives late.

Corrections and off-cycle runs

Prepared with the cause documented, so the same correction does not recur every quarter for the same reason.

New hires and terminations

Added to the run with state new-hire reporting handled on the payroll clock, and final-pay timing flagged for your decision.

Deductions and authorizations

Checked against a current signed authorization every cycle. A deduction without one is an exception, not a default.

Tax notices

Logged, evidenced, and routed to the right party. BOHO assembles the records; the tax relationship stays with your restaurant.

Failure modes

Where restaurant payroll usually breaks

None of these are unusual. They are what happens when payroll preparation competes with a dinner service, every single week.

Timecards that are edited after the fact with no note of why, so nobody can reconstruct the change later.
Tips declared in one system and paid from another, with nothing reconciling the two.
A pay rate that changed on the schedule but never in payroll, discovered three cycles later.
A new hire who worked a week before anyone opened an employee record.
The owner approving payroll on a phone during service, because the deadline is the deadline.

Each one is a timing problem before it is a compliance problem. Moving the preparation off the critical path is most of the fix, which is exactly what this service does.

Tipped workforces

Tipped payroll is an inputs problem, not a rates problem

Most restaurants know what the tipped cash wage is. What consumes the time is assembling four sets of inputs correctly, every cycle.

Multiple rates, one person

A server who picks up bar shifts and occasionally expedites is three pay rates on one timecard. Getting the hours against the right rate is where errors start.

Declared tips vs. POS

Card tips, cash declarations, and pooled distributions have to reconcile. When they do not, the difference needs an explanation before the run, not after.

The tip-credit check

Cash wage plus tips has to clear the full minimum wage for each employee for the period. That check runs every cycle, per person — not once a year.

Pool and share mechanics

However your room distributes tips, the calculation must match the policy you actually published to staff. Drift between the two is a documented problem waiting to happen.

The mechanics are covered in detail in the tipped-payroll workflow guide.

FAQ

Payroll questions

How does BOHO support tipped-employee payroll workflows?

Tipped payroll adds inputs, not just rates: declared tips, tip-credit tracking, multiple pay rates for staff who work more than one role, and reconciliation against your POS reports. BOHO assembles those inputs on a fixed cycle and surfaces the exceptions before the approval gate, rather than after the run.

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