Free restaurant template · Form
Restaurant time edit approval form
Free to use and edit. These are starting drafts, not legal advice: have an employment attorney review any policy before you rely on it.
The template
[Restaurant name]
Time Edit Approval Form
Employee name:
Position:
Date of shift:
Location:
What needs correcting
- Missed clock-in
- Missed clock-out
- Missed meal break punch
- Worked through an unpaid break
- Clocked in under the wrong job or rate
- Other
| Row | Time recorded | Correct time |
|---|---|---|
| Clock in | ||
| Break start | ||
| Break end | ||
| Clock out |
Reason for the correction:
Job or rate worked (if more than one):
I confirm the corrected times above are the hours I actually worked.
Employee:Date:
Manager on shift:Date:
Edit entered in the timekeeping system by:
Date entered:
Starting draft from Back of House Ops (backhousehr.com). Edit it to fit your restaurant. It is not legal advice.
Massachusetts rules
The rules that apply to this document
What payroll records does a restaurant have to keep, and for how long?
Keep each employee's name, address, occupation, pay for each pay period, and hours worked each day and each week, for at least three years. Employees may inspect their own records, and the Attorney General can ask for them.
Full answer and official sourceCan a restaurant round time-clock punches?
Yes, to the nearest five minutes, tenth of an hour or quarter hour, but only if the rounding averages out over time so staff are paid for all the time they actually worked. Rounding that always favors the restaurant is not allowed.
Full answer and official sourceDo restaurant workers get a meal break in Massachusetts?
Yes. Anyone working more than six hours in a calendar day gets at least a 30-minute meal break. It can be unpaid only if the worker is free of all duties and free to leave; if you ask them to keep working or stay on site, the break is paid.
Full answer and official sourceWhy are wage mistakes so expensive in Massachusetts?
Because triple damages are mandatory. Under the Wage Act, an employee who wins must be awarded three times the unpaid or late wages, plus litigation costs and attorney's fees, and the court has no discretion to reduce that.
Full answer and official source
Rules checked against official sources on . General information, not legal or tax advice.
Where restaurants go wrong
- Managers fixing punches from memory at the end of the week with no note. An edit with no reason looks like shaved time.
- Auto-deducting a 30-minute break that the employee worked through. If they worked, it is paid, and the form is how you catch it.
- Editing a server's clock-out back to the end of service when they stayed to count tips or close.
Your restaurant remains the employer of record and approves payroll and employment decisions. BOHO is not a PEO, a staffing agency, or legal counsel. This template is a starting draft for you to edit. It does not decide how the rules apply to your restaurant, so have counsel review any policy or separation before you rely on it.
Want the numbers behind it? Try the restaurant calculators.
Rather have someone keep these documents current?
Your restaurant remains the employer of record and approves payroll and employment decisions. BOHO is not a PEO, a staffing agency, or legal counsel.